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Admissions, Marketing & Communications in Independent Schools

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Head of Admissions

Salary: £50-£55,000 dependent on experience.

Contract basis: Full Time, Permanent

Expected start date: Immediate

Application deadline: Monday 12th February 2024

Merchiston is seeking a Head of Admissions who will be responsible for creating a welcoming, bespoke and highly efficient admissions process for all prospective families. Strong interpersonal and sales acumen are key. The successful candidate should be able to work collaboratively in a busy, multi-faceted environment.

We offer a highly competitive salary, generous holidays and a comprehensive benefits package, including a generous pension scheme, high quality free lunches and a range of other additional employee discounts. Accommodation on-site may also be available.

For further details of the position, please see the Job Description and Person Specification here.

Applications will be considered as they are received and shortlisted candidates may be invited for interview prior to the official closing date.

Interested candidates can contact the team at marketing@merchiston.co.uk, should they wish to discuss this post further informally.

Closing date for applications: Monday 12 February 2024, 5pm. The date for first round of interviews will be confirmed thereafter.

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Admissions Officer

Merchiston is seeking an enthusiastic individual who appreciates the importance of excellent customer service and accuracy of data. A key point of contact for prospective families, you will assist the Head of Admissions with the smooth running of the admissions process for all prospective students. Accuracy of information, proactivity and a desire to give prospective families the very best customer service is key. The ideal candidate will be an experienced administrator, who thrives in a busy, exciting workplace, a ‘people-person’ who can passionately communicate about what our incredible school offers prospective families. The role requires excellent organisational, communication and presentation skills, database experience, an ability to work accurately under pressure and to multi-task.

We offer a highly competitive salary, generous holidays and a comprehensive benefits package, including a generous pension scheme, high quality free lunches and a range of other additional employee discounts.

For further details of the position, please see the Job Description and Person Specification here.

Please e-mail your completed Application Form, along with an Equal Opportunities Monitoring Form and Self-Declaration Form to marketing@merchiston.co.uk

Applications will be considered as they are received and shortlisted candidates may be invited for interview prior to the official closing date. Merchiston reserves the right to appoint ahead of the closing date and thus early applications for this role are advisable.

Interested candidates should simply email marketing@merchiston.co.uk should they wish to discuss this post further informally.

Closing date for applications: Monday 22 January 2024, 5pm. The date for first round of interviews will be confirmed thereafter

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Marketing Manager (Maternity Cover)

Merchiston is looking for a passionate self-starter who would thrive in a busy, fulfilling marketing role. No day will be the same as you post on socials, create content for our website, fulfil our strategic plans and promote all those goes on in our busy school. If you are a digital savvy marketeer looking for an exciting new challenge, please get in touch. A confidential chat can be arranged in advance if required.

Full details can be found on our website: https://www.merchiston.co.uk/about/join-our-team/vacancy-detail/~board/vacancies/post/marketing-manager-mat-cover

To apply, send a copy of your CV alongside all completed forms to marketing@merchiston.co.uk This post is considered as Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act 2007. Please e-mail your completed Application Form, along with an Equal Opportunities Monitoring Form and Self-Declaration Form to marketing@merchiston.co.uk Applications will be considered as they are received and shortlisted candidates may be invited for interview prior to the official closing date.

Merchiston reserves the right to appoint ahead of the closing date and thus early applications for this role are advisable.

Closing Date: Thursday 5 October, 5pm – with interviews the following week.

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Marketing Manager

We are seeking an enthusiastic and experienced Marketing Manager to promote the exceptional benefits of a Cargilfield education.

Job role
The Marketing Manager will be expected to develop and deliver a strategic marketing plan which reinforces the truth of the School and covers the following:
– An understanding of the School’s market, its future and existing parents.
– Measurement of the satisfaction of these key customers.
– Development and management of core marketing materials including the website, newsletter and social media feeds. This may involve engaging with and management of external agencies and internal stakeholders.
– Identify and implement (as needed) marketing campaigns which align with the objectives of the School. Currently this includes the School’s 150-year celebrations.
– Oversee the School’s alumni programme.
The Marketing Manager will be supported by a part time Marketing Assistant and other staff members who dedicate part of their role to supporting marketing.
This is a new role so the postholder will need to be at a level in their career where they are experts in their field, are self-motivated, experienced in managing senior stakeholders and have gravitas.

Hours & location: Prepared to consider a part-time or full-time appointment to suit the right candidate. There would also be flexibility for some work from home.

Reporting to: Headmaster

Salary: Dependent upon experience

Person Specification:
Knowledge, Experience, Skills and Qualities
• A strategic thinker who can quickly identify how marketing can support the objectives of the School.
• A track record in creating and delivering marketing campaigns.
• Experience of dealing with external agencies.
• A self-starter with the ability to work independently.
• A willingness to work with staff across the School to engage them in marketing activity.
• Enthusiasm for working in a busy school and a fondness for children and young people.
• Willing and able to contribute to the wider life of the School.

About the school
Cargilfield was founded in 1873 and is the oldest and largest independent preparatory school in Scotland. The School is situated in extensive grounds in the Cramond area of Edinburgh. It is co-educational and takes children aged 3-13 and caters for both day and boarding pupils. Please see the website for more details: www.cargilfield.com

Recruitment Process
Interested candidates should send a copy of their c.v. along with a one-page letter with their thoughts on this role to: bursar@cargilfield.com

Closing date for applications: 13th March
Initial interviews online: 16th/17th March
Final interviews onsite: week beginning 20th March

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Head of Admissions at My Online Schooling

Job title: Head of Admissions at My Online Schooling

Reports to: CEO
Collaborates with: Head of Marketing, Education Heads and Admissions Manager.

We pride ourselves on providing a personalised approach to each family and the individual needs of their children – every enquiry is potentially a new enrolment and is the future of My Online Schooling.

This is a crucial role serving a wide range of internal and external customers. Attention to detail and excellent administration skills are a must, as is the highest level of professionalism and customer engagement/care.

The Head of Admissions will be a strategic thinker, target driven and have the determination, and self-motivation and drive to maximize student numbers.

The Head of Admissions will work in collaboration with the Head of Marketing, and the Education leadership, to create and develop the Admissions strategies and the 5 year strategic development plan, to ensure that we attract and recruit students who will benefit from being part of My Online Schooling. Additionally, working closely with the Admissions Manager to oversee the team, ensuring implementation of strategy.

The Head of Admissions will be responsible for the management and operation of all aspects of student recruitment and forecasting from enquiry through to admission and will be working closely with the Head of Marketing and Educations Heads.
Job Purpose: As a leader in the School’s Admissions team, the post holder would be responsible for supporting the implementation of the school’s admissions strategy, including the maintenance of accurate data and preparation of summaries, statistics and reports as required.

Main Duties and Key Responsibilities
The Head of Admissions will be responsible for:
Day to day running of the Admissions Department and Liaising with the Admissions
Manager and coordinators
Designing and delivering an integrated and customer-focused sales approach, from initial contact and beyond.
Working with COO to ensure the school’s recruitment targets are met.
Projecting a welcoming, warm, positive, professional, and efficient face and voice that is representative of My Online Schooling.
Building long-term relationships with families.
Recording and reporting accurate and timely information on admissions and ensuring the data entered into the database is detailed and accurate.
Providing weekly stats to the COO, Head of Marketing and School Principal.
Maintaining all literature and publications relating to Admissions, to ensure that the format and content remains current
Collaborating closely with the Head of Marketing, to ensure that the website contains accurate admissions content at all times.
Working closely with key members of staff (Finance, Deputy Heads, SEN, EAL etc.) regarding concerns or queries with any potential applicants.
Liaising closely with Teachers, Heads of School and Administrative staff, to ensure the smooth transition/induction of new families, and support arrangements for new starters.
Liaising with Accounts regarding all new starters and leavers, ensuring that Admissions are aware at all times of class capacity, through close liaison with Education.
Attending regular meetings with the COO and Head of Marketing to discuss improvements to the Admissions process.
Effectively participating in initiatives to drive pupil recruitment and enrolment opportunities.
Working diligently with your team towards achieving targets.
Working closely with the Admission Team to ensure all incoming enquiries from prospective parents and international agents at all stages of the admissions process, are engaged with in a timely manner in consultation with the CEO, COO.
Working with the Admissions Manager to develop and optimise the admissions process. Working with the Education team (and other departments) to organise admissions events and follow up procedures.
Drafting all official communication, maintaining and developing relationships with key connections and prospective parents.
Maintaining accurate records for inspection visits.
Distributing timely information about prospective and new entrants to relevant staff.
Identifying ways of improving and developing the School admissions and enrolment processes.
Respecting, at all times confidentiality and complying with all relevant policies, procedures, and practices of the School and GDPR
Communicating regularly with the CEO and COO on all issues as they arise affecting prospective pupil enquiries.
Managing a wide and diverse range of individuals in a helpful and courteous manner, providing clear and correct information at all times.
Updates/amends our school offering, terms & conditions and policies that relate directly to Admissions.
Working with the admissions team and Hubspot Admissions Consultant on optimising the admissions process and communication

Personal Competencies and Qualities:

The successful candidate will possess the following competencies and attributes:

Relevant experience in a similar position.
A solid understanding of the independent and international school’s market.
High professional standards with meticulous attention to detail.
Dynamic and highly motivated.
Excellent customer service and communication skills with a genuine interest in people.
Self-motivated worker who can lead a sales and customer facing team in a fast-paced environment.
The ability to present a calm, courteous and professional image, at all times, whether on the telephone, video call or in person.
Able to interact and work effectively with colleagues at all levels.
Ability to meet deadlines, work under pressure and prioritise tasks.
Flexible approach to duties and working hours.
Self-motivated and confident to work independently.
Able to exercise discretion when handling confidential or sensitive information.
A team player with a positive outlook.
Ability to articulate the ethos, standards and aspirations of My Online Schooling
Good working knowledge of all MS packages and the ability to learn new systems.

Working for MOS

The successful candidate will be required to:

Always comply with the My Online Schooling OS Child Protection & Safeguarding Policy.
Promote and safeguard the welfare of the children and young persons they come into contact with or deal with.
Immediately report safeguarding concerns to the My Online Schooling Designated Safeguarding Lead (DSL).
Treat all sensitive information relating to pupils, fellow employees and the business of My Online Schooling as confidential.
Behave appropriately and professionally at all times with pupils, parents and colleagues.
Support the schools policies on Equal Opportunities.

Follow all of My Online Schoolings’ policies and procedures as appropriate and relevant to their post.

Essential:

Must have experience of using CRM Hubspot – particularly the sales, service and email marketing tools

Desirable:
Experience of School Management System iSAMs
Experience of Shopify

The role will encompass a blended approach to working, there will be the option to work from home, however there will be a minimum requirement of 3 days working out of our head office based in Edinburgh.

Please apply with your CV and cover letter to ewen@myonlineschooling.com

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Admissions Officer – Full-Time/ Temporary (Maternity Cover for one year)

We are looking for someone with excellent skills in customer service and office administration, who is a team player and enjoys going the extra mile, to temporarily join us as our School’s Admissions Officer.

You will be part of a small professional team responsible for the efficient management of the school’s pupil recruitment and admissions process. You need to enjoy working with people, be highly computer literate, have excellent writing and proof reading skills, and be happy to fulfil a wide range of administrative tasks.

Additional details (including job description, job particulars/person specification) along with an application form are available on our website:
www.stge.org.uk/about/vacancies/.

You are welcome to contact Olivia Lovely, HR Manager, for further information about this opportunity via 0131 311 8126 or jobs@stge.org.uk.

Closing date: noon, Wednesday 21st April 2021
Interview date: Friday, 7th May 2021